Plan, manage and conduct meetings



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PLAN, MANAGE AND CONDUCT MEETINGS

D1.HGE.CL7.08 D1.HGA.CL6.05

Subject Elements

This unit comprises three Elements:

  • Plan and prepare for meetings
  • Conduct meetings
  • Debrief and follow up meetings.

Assessment

Assessment for this unit may include:

  • Oral questions
  • Written questions
  • Work projects
  • Workplace observation of practical skills
  • Practical exercises
  • Formal report from supervisor.

Element 1:

Element 1:

Plan and prepare for meetings

Plan and prepare for meetings

Performance Criteria for this Element are:

  • Identify the need for meetings and who should attend
  • Decide on the style of the meeting and level of formality required according to meeting purpose, occasion, nature of participants and enterprise procedures
  • Make arrangements for the meeting in accordance with organisational requirements and within designated timelines.

Identify customer/guest requirements

Performance Criteria for this Element are:

  • Develop an agenda in accordance with the purpose of the meeting
  • Prepare meeting papers and dispatch to participants before the meeting, where appropriate, and within appropriate timeframes.

Meetings

The term meeting refers to ‘a bringing together’.

  • In business terms this generally means bringing together different people with the common goal of reaching some type of objective or outcome
  • Most businesses will have meetings, using a range of meeting types and styles
  • Regardless of the meeting, it is important that every meeting has a purpose and provides value.

Characteristics of meetings

In essence meetings are planned events, with some form of structure and purpose are designed to:

  • Get people together
  • Get alignment towards a specific range of topics
  • Provide information
  • Brainstorm ideas

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