Introduction to Health and Safety at Work

13.8.5
Stage 4 – The fi ndings (always 
recommended, see stage 5 review)
The fi ndings of the assessment and the actions (including 
maintenance) arising from it should be recorded. If fi ve 
or more people are employed, or an Alterations Notice 
required, a formal record of the signifi cant fi ndings 
and any measures proposed to deal with them must be 
recorded. See summary of the Order in section 17.17. 
The record should indicate:
➤
the date the assessment was made
➤
the hazards identifi ed
➤
any staff and other people especially at risk
➤
what action needs to be taken, and by when (
action 
plan
)
➤
the conclusions arising.
The above guidelines are to be used with caution. Each 
part of the workplace must be looked at and a deci-
sion made on how quickly persons would react to an 
alert of fi re in each area. Adequate safety measures will 
be required if persons are identifi ed as being at risk. 
Where maximum travel distances (see later) cannot be 
achieved, extra fi re safety precautions will be needed.
Where persons are at risk or an unacceptable hazard 
still exists, additional fi re safety precautions will be 
required to compensate for this, or alternatively repeat 
previous stages to manage risk to an acceptable level.
13.8.6
Stage 5 – Monitor and review on a 
regular basis
The fi re risk assessment is not a one-off procedure. It 
should be continually monitored to ensure that the exist-
ing fi re safety arrangements and risk assessment remains 
realistic. The assessment should be reviewed if there is 
a signifi cant change in the occupancy, work activity, the 
materials used or stored when building works are pro-
posed, or when it is no longer thought to be valid.