Introduction to Fire Safety Management

15.29.4 Information – regulation 7
If they have given reasonable notice to the employer, 
safety representatives are entitled to inspect and take 
copies of relevant documents which the employer is 
required to keep under relevant statutory provisions, 
except documents consisting of or relating to any health 
record of an identifi able individual.
The following documentation is excluded from this 
requirement:
➤
Any information, the disclosure of which would be 
against the interests of national security
➤
Any information which the employer could not dis-
close without contravening a prohibition under any 
enactment
➤
Any information relating specifi cally to an individual 
unless they have given their consent to its disclosure
➤
Any information, the disclosure of which could 
cause substantial injury to the employer’s undertaking
➤
Any information obtained by the employer for the 
purpose of bringing, prosecuting or defending any 
legal proceedings.
15.29.5 Safety committees – regulation 9
Where two or more safety representatives make a writ-
ten request to the employer to set up a safety commit-
tee, the employer must:
➤
Consult with the safety representatives in respect of 
the function of the committee
Regulation 4 – Functions of appointed safety 
representatives
To investigate potential hazards and dangerous occurrences 
at the workplace and to examine the causes of accidents at 
the workplace
To investigate complaints by any employee they represent 
relating to that employee’s health, safety or welfare at work
To make representations to the employer on matters arising 
out of the above
To make representations to the employer on general matters 
affecting health, safety or welfare at work of the employees 
at the workplace
To carry out inspections in accordance with regulations 5, 6 
and 7 (see below)
To represent employees they were appointed to represent 
in consultation at the workplace with enforcing authority 
inspectors
To receive information from enforcing authority inspectors
To attend meetings of safety committees in their capacity as 
a safety representative

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