Unclassified

5–9. Personnel database updates
a. General. AHRC utilizes an automated process to update eMILPO and TAPDB and/or Enlisted Distribution and
Assignment System (EDAS) for AA and RC personnel. This automated process uploads listening and reading scores
for Soldiers who took a DLPT and the speaking (S) score for Soldiers who took an OPI. DLPT scores are uploaded to
AHRC databases within 72 hours. OPI scores are uploaded on a bi-monthly basis due to the complexity of the OPI
reporting process.
Note. Note: OPI participatory listening scores cannot be reported since the Defense Language Institute (DLI) does not report the data
to the DMDC.
(1) Test centers and AHRC Language Branch are not responsible for language data updates.
(2) The brigade, unit S–1, MPD, and/or HRO Personnel Accounting System (PAS) chief is the appropriate office for
data resolution.
(3) Soldiers should allow time for the automated process to work. Exceptions:
(a) Promotable E–4/5.
(b) Soldiers with records appearing before a promotion or selection board.
(c) Soldiers reenlisting for a language bonus.
(d) Soldiers pursuing an assignment to a linguist billet.
(e) Soldiers with FLPB issues.
(4) The personnel identified above may follow the trouble ticket process regardless of timeframe.
b. Update procedures.
(1) Active Army.
(a) The brigade, unit S–1, personnel service battalion (PSB), and/or MPD will coordinate with the brigade S–1 or
the installation level.
(b) PAS chief. The PAS chief will submit an AHRC Field Services Division (FSD) help desk trouble ticket. Create
trouble tickets at https://www.fsd.AHRC.army.mil/Main/Main.aspx.
(c) Trouble tickets will include the following information:
1. Ticket type: priority action.
2. FA: AHRC data entry.
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DA PAM 11–8 • 8 January 2016

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3. Sub FA: language data.
4. Content block: request add, update, or delete action (for example, add French OPI) and supporting documents (for
example, DA Form 330). The statement "EDAS/TOPMIS II and enlisted record briefs (ERBs) and/or officer record
briefs (ORBs) have been checked and requested action has not been completed." One of the following two statements
is also required: "Reporting timeframe was exceeded" or "Soldier is an exportable training package (ETP): ________
(use one of the excepted classes. See para 5–9a(3)).”
(d) AHRC FSD helpdesk will analyze data in EDAS/TOPMIS II and eMILPO. If data changes are required, it will
take action to initiate necessary transactions to update personnel automation systems and the ERB or ORB.
(2) U.S. Army Reserve. Although the DMDC language interface simultaneously updates multiple Army databases
(officer, warrant officer, and enlisted), the AHRC FSD help desk is not configured to update the Reserve Data
Management System (RDMS) or the Active Guard and Reserve Management Information System (AGRMIS). As a
result, USAR officer, warrant officer, and enlisted linguists should follow the procedures listed below if their language
test data is not uploaded properly.
(a) IRR and IMA Soldiers should contact their servicing AHRC career management personnel actions branch for
RDMS updates.
(b) TPU Soldiers should contact their unit S–1.
(c) Active Guard Reserve (AGR) Soldiers must first utilize their unit S–1. The unit S–1 will coordinate with the
supporting ACOM prior to contacting the servicing AHRC career manager for AGRMIS updates.
(3) Army National Guard. ARNG personnel should contact their military personnel management office at the State
headquarters.