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Step 4: Go Gently into that New Life
Conscientious, yes. Firm in resolve and consistent in action,
you bet! But judgmental and unforgiving, never! As you seek to
change the way you live, remember one of the lessons we learned
at the beginning of this journey:
all change, including changes in
personal habits, is stressful.
Old habits are hard to break, and daily life patterns are the most
deeply ingrained habits of all. (To illustrate this truth for yourself,
simply try putting on your pants “wrong leg” first.) You’re going to
forget, and you’re going to slip back into the old ways.
You’re also going to be overpowered by life at times, no matter
how carefully you’ve planned and how well you’ve anticipated.
Don’t berate yourself. Gently remind yourself and do differ-
ently next time. Slowly the new way will become the “right” way,
the “natural” way.
Give yourself credit for what you do; don’t just blame yourself
for what you fail to do. If you finish fifteen of the seventeen items
on that to-do list, rejoice in what you’ve done. Those other two
items are what tomorrow was invented for.
Do one thing at a time, with all your energy, your attention,
your heart.
And finally, with all the planning and evaluating and schedul-
ing—don’t try to do too much.
Time management isn’t about maximizing the number of items
you can check off in a day or a life. It’s about living fully, produc-
tively, joyfully—by your definitions of these terms.
I’ll end this with these words of philosopher/theologian Thomas
Merton:
The rush and the pressure of modern life are a form,
perhaps the most common form,
of its innate violence.
261
I N D E X
Activity lists, 116
Agendas for meetings,
97, 107
Agoraphobia, 239
Aguiar, Mark, 17
Alcohol, 208
Allen, David, 41
Anxiety. See Worry
Anxiety disorders, 239
Archimedes, 244
Basecamp, 179
Blanchard, Ken, 76
Boredom, 141–42
Bozo factor, 218–19
Brande, Dorthea, 250
Breaks, 64–68
Busywork, 25–30, 184–85
Caffeine, 208
Calendar Creator, 179
Chocolate, 196
Choices, 83–86, 88
Clothing, 83–84
Coe, Christopher, 217
Collaboration software,
179
Come-from-behind rallies,
63–68
Commitments, cost of,
114–15
Communication, 123–29,
171
Concentration, 158
Covey, Stephen, 76
Cramming, 79
Creative breakthroughs,
243–50
Daily cycles, 194–95
Davis, Willie, 46–47
Daylite, 178
Decisions, 83–86, 88
Delegating, 186–87
Desktops, 134
Dreaming, 204
Eating, 198–99, 209
Edison, Thomas, 244
Editing, 126–28
E-mail, 128–29
EMC Documentum, 178
Exercise, 210
FacilitatePro, 179
FastTrack Schedule, 177
Fear. See Worry
Feelings, 223–24
Filing, 135, 136–37, 184
Fortino, Michael, 37
France, 15
Free time, 6, 8, 16
Getting started, 55–60
Godbey, Geoffrey, 16
“Good enough” tenet,
189–90
Greece, 15
Group meetings, 96–97
Guilt syndrome, 112
Haanel, Charles, 56, 245,
250
Hedrick, Lucy, 35
Holme-Rahe Social
Readjustment Rating
Scale, 215–16, 217–18,
223
Housework, 254–55
Hunnicutt, Ellen, 50
Hurry sickness, 3, 4–6,
7, 9
Hurst, Erik, 17
Idea management
software, 178–79
Importance vs. urgency,
86–88, 104–5
Insomnia, 205–6, 208–11
Interruptions, 72–73
Leisure time, 6, 8, 16
Let-others-do-it list, 186
Letting go of tasks,
187–88
Loebel, Arthur, 50
Lotus Notes, 179
Managers, time
management tips for,
103–8
Martyr syndrome, 112
Meetings, 93–99
Merlin, 178
Microsoft Project, 177
MindManager, 178
Multitasking, 227
Napping, 199
Natural rhythms, 193–200
Nicotine, 196–98, 208
“No,” saying, 111–13,
119–20
Not-to-do list, 185–86
Obsessive-compulsive
disorder, 239
OmniPlan, 178
OneNote 2007, 179
One-on-one meetings,
93–95
Organization process,
72–80
OrgPlus Professional, 177
Paige, Satchel, 47
Panic attacks, 239
Paper flow, managing,
133–38
Paperwork, 183–84
Patterns, daily, 194–95,
198, 211
Perfectionists, 189–90
Performance anxiety,
154–55
Personal care, 17
Personal mission
statement, 258–59
Personal organization
software, 179
Primavera, 178
Priorities, 75–77, 156, 253,
255–57
Procedures, unnecessary
steps in, 183–84
Procrastination, 151–58
Project management,
167–78
Quality control, 172
Quality time, 254–55
Quiet time, 225
Rage, 3
Reading, 137–38
T I M E M A N AG E M E N T
262
Rhythms, natural, 193–200
Robinson, John, 16
Saying “no,” 111–13,
119–20
Scheduling tasks, 47, 49,
77–80
Schlesinger, Arthur, Jr., 8
Schor, Juliet, 15
Scott, Dru, 37
Selye, Hans, 217, 221
Shopping, 16–17
Shoulder shrugs, 66
Sleep, 35–36, 203–11
Sleep apnea, 206–7
Sleeping pills, 208–9
Smoking, 196–98, 208
Social attitudes, 33–34
Software
for collaboration, 179
for idea management,
178–79
for personal organization
and to-do-lists,
179
for project management,
177–78
for time management,
175–77
“Something’s got to give”
theory, 117–18
Spain, 15
Specifications, 167–68
Staff meetings, 97–97,
106–8
Stookey, Paul, 244–45
Stress, 7, 16–17, 71, 210,
215–27
Striker, Fran, 249
Students, 161–63
Subconscious, 55–56,
246–47
SureTrak Project Manager
3.0, 178
Swapping tasks, 187
Sweden, 15
Switzerland, 15
Tasks
allocating, 170
controlling, 73–74
defining, 74–75
delegating, 186–87
eliminating unnecessary
steps, 183–84
interruptions in, 72–73
letting go of, 187–88
prioritizing, 75–77
scheduling, 77–80
swapping, 187
trading off, 117–18
Telephone interruptions,
84–86
Television, 16, 17
Tickler files, 138
Time, definition of, 10–11
Time logging exercise,
18–22
To-do lists
creating, 44–52
dangers in, 41–42
making time with, 90
reality and, 42–43
software for, 179
Tranquilizers, 208–9
Trays, stacking, 135
TreePad, 179
Two-income households,
8, 15
Two-minute breaks, 67–68
Unnecessary work, 183–85
Urgency vs. importance,
86–88, 104–5
Values-centered life, 258–61
Video conferencing, 96
Visualization, 65–66
Visual Mind, 178
Waiting, 142–48
“Want to/have to” question,
88–89
Witkin, Georgia, 216, 223
Work avoidance work, 185
Working under pressure, 6
Workloads, 71
Work weeks, 15–16
Worry, 3, 231–39
Wright, Jan Benson, 112
Writing, instant, 123–29
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