Officework organization and its technology

Officework organization and its technology

• Plan:
• 1. Office work and document circulation
• 2. Receipt and distribution of correspondence

What is office work?

• What is office work?
• Any organization, regardless of form property and features, creates in the process of its activities a variety of papers. All of them relate to organizational and administrative documentation.

Office work is the creation of documents of the organization, performed according to certain rules and requirements. Most often, enterprises allocate special employees who are engaged only in this sphere. In small firms, the function of a secretary can be assigned to almost any employee.

Office work and document circulation - what is it?

• The organization can not exist independently of legislation. In it there is always office work and document circulation. These issues are solved by specialists: secretaries, archivists, personnel department employees.
• Office work involves recording information on a material carrier, the creation of a paper or electronic act. On its basis, the organization's document circulation is built-the movement of an order or letters, beginning with its creation and ending with execution and sending to the archive or destruction.

Depending on where the business is created with respect to employees and management of the organization, the document flow is divided into external and internal.

The internal workflow of the organization assumes the following stages:

• creation of the draft document;
• coordination;
• signing of the draft document, date and registration number;
• bringing the content to the performers and control;
• execution of instructions;
• execution of the executed document for subsequent storage, depending on the time and necessity;
• destruction of business papers with the expired term or registration for archival storage.