North lake school district no. 14 Minutes of Regular Meeting: August 8, 2016

NORTH LAKE SCHOOL DISTRICT NO. 14
Minutes of Regular Meeting: August 8, 2016
The Board of Directors met in regular session at the North Lake School, 57566 Fort Rock Road, Silver Lake, Oregon, on August 8, 2016, at 5:30 p.m. The purpose of this meeting was to conduct the business of the District and the meeting was open to the public.

CALL to ORDER: 2015-16 Board Chair Clayton Sharp called the meeting to order at 5:34 p.m.

Pledge of Allegiance
1. Roll Call

Present: Board Members Dwight Roth, Buck Church (late 5:45 pm), Mark Herinckx,

Absent: Clayton Sharp and Shane Forman

Administration Present: Superintendent David Kerr, Elementary Principal Gail Buermann, Board Secretary Janet Waldron.

Also Present: - Mike House, Sonny Forman, Darrel Krabill, Cassie Pierson, Scott Duffner, Leon Baker and Scott Steele from Steele and Associates

2. Approval of the Agenda

Motioned by –Shane Forman, seconded by Dwight Roth, to approve the August 8, 2016 agenda as with the following change: Move Facilities Committee report to new business.

 4 vote aye –Motion Passes

3. Approval of the Minutes

Motioned by Dwight Roth, seconded by Mark Herinckx, to approve the minutes of: July 11, 2016 meeting– Regular School Board Meeting

4 vote aye – Motion Passes

4. Review of the Bills

Bills are presented for review by the board members.

Shane asked what the AccTech bill for $13,505 was for. It represents the initial installment of our technology service contract this year. Another questions related to Eastlake Framing – we purchased several frames for the graduation class photos in the entry lobby.

5. Hearing of Individuals in the Audience

A. Mr. Leon Baker spoke to us about the new “Bathroom” issues for transgendered students or those who claim to identify with a specific gender and urged us to write a letter to the Department of Education strongly objecting to the current guidelines and expectations. He mentioned that 29 other states have opposed the current trend.

He also spoke about abstinence as the focal point in our Health curriculum regarding human sexuality curriculum. Mr. Kerr stated that abstinence is a key focus of our curriculum but that many students are already sexually active and need other information.

6. New Business

A. Several members of the Facilities Committee were present and Scott Duffer, Chair of the Committee and Scott Steele, Steele Associates spoke to us about the current vision of additions to the facility (classroom, re-purposing certain areas, a multipurpose room, bus garage and replacing the annex modular).

Preliminary costs were shared and several questions and answers were brought forward.

The Board recognized the work of the committee thus far. The Facilities Committee will continue to meet and adjust and modify aspects as presented.
7. Executive Session: None at this time
8. Superintendent’s Report
A. Student Athletics/Activities

• 
  David Kerr shared that all fall coaching positions have been filled. Barry Anderson will be the head Football Coach and Dan Ward will assist, Cheyenne Church will return as the Hared Volleyball Coach and Shelly Strong will assist. Scott Brown will return as the HS/MS Cross Country Coach. Clark Simons will return as the JH Football Coach and Melissa Roth will serve as the JH Volleyball Coach. We are still looking for an assistant in JH Football.
  
• 
  Tracey Fivecoat just finished the Cascade Relays with several coaches and students – lots of work. The Athletic department will earn about$2000.00 for their efforts. That donation will come in October.
  
• 
  Dave will attend the Title IX workshop in Portland next week. Not only will equal services be discussed but Dave expects the Office of Civil Rights to spend significant time on the Transgender issues. Dave shared with the Board an OSAA guideline statement for team and gender participation.
  

2. 
   Maintenance Report:
   

• 
  We are testing for lead presence in our water. There are several guidelines for testing nut in protocol if we find that lead is present.
  
• 
  We may have to also test for radon from the ground.
  
• 
  Facilities Committee – see New Business
  
• 
  Track Renovation Committee: We received a $25,000 grant from Collins-McDonald and have current received a total of $81,000 in grants and donations. Other grant applications are pending.
  
• 
  Dave is still trying to secure brick masons for the front entry brick work for the NLEF.
  

C. Transportation:

• 
  Our new bus is scheduled for delivery August 15. Hopefully ready for immediate use.
  
• 
  We rotating Bus 16 out of service – we are also looking at new criteria for disposing of bus busses.
  

D. Financial:

• 
  The ESD Financial Services Agreement has dropped from $40,000 to $37,000 for the coming year.
  

Motioned by Shane Forman, seconded by Dwight Roth to approve the ESD Financial Agreement for the 2016-17 fiscal year..

5 Vote Aye MCU

• 
  The Monthly Financial Statement was presented. No trends since the new fiscal year has just started.
  
• 
  Our annual audit by Osters will take place next week – August 17-18.
  
• 
  Final bound copies of the School District Budget were distributed.
  

E. Personnel:

• 
  Confidential employee negotiations were presented by Mr. Kerr.
  

Janet Waldron works 225 days (Sharon Tuttle and Monica Harmon were both 240 day employees). Janet works fewer days and has combined two position into “one plus” duties and has far exceeded expectations.

Gary Addington is a 250 day employee. Gary continues to over and beyond daily expectations and we downsized one FTE when he was hired.

Denise Oster is a 170 day employee. She also works beyond contractual expectations.

Due to their workloads after we re-structured staffing and job descriptions in 2013-14 – Mr. Kerr is recommending that:

Janet Waldron’s base salary is increased by $2500. No other contract changes are recommended at this time.

Gary Addington’s base salary be increased $2,370 in base salary. No other contract changes are recommended at this time.

Denise Oster’s base salary be increased by $1,279. No other contract changes are recommended at this time.

Motioned by Shane Forman, seconded by Dwight Roth to accept the changes to the confidential employee contracts as presented.

5 vote aye MCU

• 
  Certified:
  

Motioned by Dwight Roth, seconded by Buck Church to accept Lynda Hunt’s resignation/Retirement.

5 vote aye MCU

• 
  Extra Duty:
  

Motioned by Buck Church, seconded by Shane Forman to approve the hire of Barry Anderson as the Head Football Coach and Dan Ward as the assistant football coach.

5 vote aye MCU

Motioned by Buck Church, seconded by Mark Herinckx to appoint Shelly Strong as the Assistant Volleyball Coach.

5 vote aye MCU

Motioned by Buck Church, seconded by Shane Forman to approve the hire of Melissa Roth as the Junior High Volleyball Coach

4 vote aye 1 abstain (Dwight Roth) Motion Passes

6. 
   Academics, Curriculum and Assessment:
   

• 
  Elementary Report
  

Gail reported that the use of P-3 carryover funds had been approved, and iPads and Chromebooks for PreK-3 would be purchased and in classrooms this fall. Chromebooks for 4-5-6 will be purchased from Technology funds. K-6 goals for next year include a continued focus on classroom instruction and student achievement, primarily in reading, writing and math. Preliminary State Report Cards for 2015-16 are in hand, and are being reviewed to identify trends in student achievement on the SBAC. We are currently in the process of filling the 2^nd grade position, and have an interview with a candidate tomorrow morning. Gail recently contacted one other person of interest, who decided against a move to North Lake at this time.

• 
  Dave issued handbook updates for Student Handbooks, Student Athletic Handbook and the Coaches Athletic handbook. He is still writing a Curriculum Handbook to include scholarship information and general course description. He is also working on a Staff Handbook update.
  
• 
  Copies of the Staff In-Service schedule and trainings for August was shared with the Board.
  

G. School Board - Policy Update

• 
  Dave presented the policies from April, 2016 as a second reading and adoption. The Board decided to delete policy ECACA
  

Motioned by Shane Forman, seconded by Dwight Roth to adopt those policies as presented (deleting ECACA).

5 vote aye MCU

• 
  Dave will postpone the High Desert ESD Attorney until a future date.
  
• 
  The OSBA Fall Regional meeting is scheduled for October 25 at 6:00pm in Paisley.
  
• 
  Dave pointed out some key upcoming dates.
  

H. Other:
I. Executive session: none at this time
J. Upcoming events:

1. 
   July 11 (Mon) Regular School Board Meeting
   
2. 
   July 13 Facilities Committee meeting 6:00pm
   
3. 
   July 18-23 Maintenance staff to re-do gym floor
   
4. 
   July 18- Aug. 1 Dave gone
   
5. 
   July 22-28 OSAA Moratorium Week
   
6. 
   Aug 1-2 Shirley here this week
   
7. 
   Aug. 8 (Mon) Regular School Board Meeting
   
8. 
   Aug. 11 (Thurs.) 6:00pm Coaches meeting
   
9. 
   Aug. 15 (Mon) 1^st Day of Fall Practice – OSAA
   
10. 
    Aug. 17-18 Oster annual financial audit at North Lake
    
11. 
    Aug. 22-23 Alice Training – Klamath Falls (Tom Roark ??)
    
12. 
    Aug. 22-25 Kindergarten Jump Start
    
13. 
    Aug. 23-24 Registration all students (9am to 3pm)
    
14. 
    Aug. 25 (Thurs) Dave, Janet and Clark at KCC
    
15. 
    Aug. 29-Sept. 1 Teacher In-Service Week
    
16. 
    Sept. 1-5 Lake County Fair at Lakeview
    
17. 
    Sept. 5 (Mon) Labor Day
    
18. 
    Sept. 6 (Tues) Teacher Work Day
    
19. 
    Sept. 7 (Wed) 1^st Day of School with Students!
    

9. Unfinished Business

A.

10. Questions and Comments from Board Members

Clayton asked about the County Truancy Ordinance. Dave responded that is in place. But when we push too hard on attendance some parents respond by home-schooling their child. Gail shared that with all of her efforts on elementary attendance they finished with a 91.7% attendance rate at the elementary. Her goal was 92%.
11. Future Agenda Items
12. Adjournment

No further business presented, the meeting adjourned at 7:15 p.m.

ATTEST: