Name That Fund

Adding gift income to an existing fund?

• Use Gift Transmittal Form
• Forward completed form, donor check and any donor correspondence to the RSO
• Do not use a Credit Voucher
• Cash or checks in any amount should be hand-delivered to the RSO, 124 Mt. Auburn St.
• Endorse back of check upon receipt
• Do not hold on to check(s); could become stale-dated.

How to Write Off a Gift Balance

• If a restricted gift/current use account is no longer being used it can be written off
• These balances should be transferred to the 000001 fund
• Example of a write-off entry for a fund with a positive balance:
• DR Tub.Org.7765.3XXXXX.600300.XXXX.XXXXX
• CR Tub.Org.7765.000001.600300.XXXX.XXXXX
• If you have a fund with a negative balance, then your entry will be the reverse of the example above
• AEA will be processed by the FAS Office of Finance

How to Write Off a Gift Balance

• What to do once the account has a zero balance
• If fund terms are general you may want to keep the fund open
• If no additional gifts are anticipated, you may decide to close the account
• Questions can be directed to Linda Kuros ([e-mail])

Non-Gift Income Policy

• Non-gift income (i.e., income other than gift receipts) should not be booked to a restricted current use gift fund or restricted endowment fund. Per University Policy, you may book miscellaneous income to a restricted fund, the limit is $1,000 per fund per fiscal year.
• Booking non-gift revenue to a restricted fund makes money subject to terms of fund
• Questions should be directed to Linda Kuros, FAS Office of Finance

Gift Record / Fund Terms

• After the RSO processes a pledge or gift, a gift record is created
• The gift advice is available in RUFFAS
• Reporting Utility For FAS
• http://admin-apps.fas.harvard.edu/
• Gift terms can also be accessed through RUFFAS
• Review and compare to Detail Listing report for accuracy
• Departments often use information to thank donors for their gift