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Mt. Carroll Township Public Library Board Meeting Minutes
December 10, 2014 at 6 PM
Call to Order: Order at 6:01; members present: Thacher, Foltz, Bergren, Brinkmeier, Bressler, Law, Pam Naples.
Agenda Approval:
Thacher/Brinkmeier
Friends of the Library Report:
(Read by Pam Naples in lieu of a “friends” representative). There is $16,452.43 in the account. Friends decided to put 10 K in a one year CD for more interest. There was $98.63 in online book sales. An event is being planned: Phil Passens is playing a trapezoidal instrument (dulcimer) and is performing at the Lutheran Church Friday March 13, 2015.
Secretary’s Report Approval:
There was a reminder from Laurel that minutes and agenda must be on the website as per the open meetings act.
Brinkmeier/Law
Financial Report Approval:
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Lynn Murphy-Sharon called to remind there was not a full payment; reminded them we were shorted but they insisted she was caught up but would double check and call back, but they have not. Penny is still affronted since it is unresolved.
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Question telephone/internet charges as excessive. Laurel will call and see how to bring the charges down as they do indeed seem excessive.
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Thacher moved to donate $50 to Northwest Illinois Reading Council, seconded by Brinkmeier.
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Lively discussion about the “miscellaneous” category. Has been decided to keep a “miscellaneous” category.
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Thacher moved to accept the financial report/Brinkmeier seconds.
Librarian’s Report:
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November statistics-See Packet
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Programming-Christmas walk went well; approximately 80 people came in; ran short on cookies due to overwhelming attendance. Christmas around the World continues with the next stop Mexico. Programming is lacking due to being understaffed; will improve with new hire.
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Automation status-One shelf at a time.
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Periodicals status-Laurel and Penny requested the New Yorker stays. Discussed keeping Sports Illustrated to have a sports oriented magazine. Decision to move Tribune to an online subscription-much less expensive and our paper copies have been coming almost a week late. Agreed to add “The Week” which gives both sides politically and summarizes the last week worldwide. Newsweek versus Time debate. Let Pam make her own decisions was the consensus.
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Amazon account-a pay in full credit line for libraries and schools and institution, we are billed and expected to pay monthly.
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Another donation for Corky Grimm, bought a book.
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New Year baby donation? YES
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Do we want to do a Christmas greeting? NO
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Contacted Omni (online books). They invoice you electronically. We still had not paid 2014, missed the bill but we have it covered now.
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Grant for the friends: need proof we are not for profit. We aren’t technically “not for profit” we are a government, function as a “not for profit” with the same abilities. May be under the township; contact them to see if we are a division of their governance.
Old Business:
1.
Completed Business:
Continuing Business:
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Technology-A-OK
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Facilities Planning Committee-looking into doing a district. We either have to do a referendum or we need to start talking to people one on one; maybe kick off with a newspaper article. A front to back hand-out would be helpful to help people understand the advantages for them to be annexed into our district. One side should include the building project and one side concerning the district. Start talking to Salem Township (the part in the West Carroll district, not Chadwick portion) and talk to property owners and see if we can get their support for a district (petition). We can also approach a piece of Woodland; the other is served by Savanna. Freedom Township is another possible add-on (up against Lake Carroll). We could be our own government instead of a part of a township. We need our 5 bullet points and make sure we all are on the same page with our concept before we move forward. Cost to us is “auditor” can we ballpark what that will cost. Does the “district concept” help with the money to do the building? Yes but we can do it without. Dan and Laurel will begin work on a handout about the building project and then also prepare to talk to the township. State legislators; could go national. Time goal for the document? By the January meeting we hope to have a draft to look at.
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Landscape maintenance-Kloepping is a yes for snow removal.
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Building maintenance-Need to have boiler/furnace inspected. We do not want anything hung on our building-historic sign?
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Amazon account-a pay in full credit line for libraries and schools and institution, we are billed and expected to pay monthly.
New Business:
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Solar light for flag-Tom will look into replacing ours
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Library Staffing-searching for Pam’s replacement. Diane Manikowski is Pam’s choice. Will be hired effective immediately for approximately 10 hours per week at $8.50/hour. Law/Foltz. Passed.
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Repair chairs-upstairs chairs (antique ones) arms missing or loose; Tom will look into it.
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Tax Levy-We need to be doing this now! We need EAV for the area first. May need an emergency meeting in December to cover this.
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Are we up for election? Pam will investigate and get signature sheets.
Executive Session: Brinkmeier/Foltz moved to enter at 7:37 p.m. (For the purpose of discussion of Employee Review and Employee Compensation). Thacher/Brinkmeier moved to come out at 7:38 p.m. Brinkmeier moved to give $25 to Pam C and $50 to Pam N for Christmas presents.
None
Adjournment:
At 7:40 p.m. Brinkemeier/Bergren
Mt. Carroll Township Public Library SPECIAL Board Meeting Minutes
December 29, 2014 at 5 PM
Call to Order: Order at 5:05; members present: Sorg, Thacher, Foltz, Bergren, Brinkmeier, Bressler, Law, Pam Naples.
New Business:
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Approve Tax Levy. Enthusiastically moved to accept Brinkmeier/seconded Bergren after some discussion and correction of minor typographical errors.
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Corrected, signed by Sorg and Bressler-ready for delivery.
Adjournment:
At 5:20 p.m. Bressler/Bergren
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