Introduction to Health and Safety at Work

17.28.3 Employers’ duties – Regulation 4a
Every employer shall consult safety representatives in 
good time regarding:
➤
the introduction of any measure which may affect 
health and safety
➤
the arrangements for appointing or nominating com-
petent person (s) under the Management Regulations
➤
any health and safety information required for 
employees
➤
the planning and organizing of any health and safety 
training for employees
➤
the health and safety consequences of introducing 
new technology.
Employers must provide such facilities and assistance 
as safety representatives may reasonably require to carry 
out their functions.
17.28.4 Inspections – Regulations 5 and 6
Following reasonable notice in writing, safety represen-
tatives may inspect the workplace every quarter (or more 
frequently by agreement with the employer). They may 
inspect the workplace at any time, after consultation, 
when there have been substantial changes in the condi-
tions of work or there is new information on workplace 
hazards published by the HSC or HSE.
Following an injury, disease or dangerous occurrence 
subject to Reporting of Injuries Diseases and Dangerous 
Occurrences Regulations, and after notifying the employer, 
where it is reasonably practicable to do so, safety 
representatives may inspect the workplace if it is safe.
Employers must provide reasonable assistance and 
facilities, including provision for independent investigation 
and private discussion with employees. The employer 
may be present in the workplace during inspections.
17.28.5 Information – Regulation 7
Having given reasonable notice to the employer, safety 
representatives are entitled to inspect and take copies 
of any relevant statutory documents (except any health 
record of an identifi ed person).