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Standard IVB.2.c
The President assures the implementation of statutes, regulations, and governing board policies and assures that institutional practices are consistent with institutional mission and policies.
Descriptive Summary
The President assures the implementation of statutes, regulations, and governing board policies and assures that institutional practices are consistent with institutional mission and policies through various methods.
The President meets with the Executive Management Team (EMT) of the district and of the college to discuss these matters and issues of consistency and effectiveness of implementation. The President meets weekly with the College Cabinet (3 Vice Presidents and Deans). In addition, the President and his staff are in regular contact with the State Chancellor’s Office. The Vice President of Instruction is active on the state-wide Implementation and Oversight Committee for The Student Transfer Achievement Reform Act (SB 1440), and the Vice President of Student Services is active on the state-wide Student Success Task Force focusing on Recommendation #4—Aligning Courses to meet Student Needs and Basic Skills e-tools Task Force all of which provide access to information on pending changes or additions to the state statues, initiatives, and/or regulations that could potentially impact the college.
Board Policy 2430 designates the Chancellor as the sole employee and Chief Executive of the district. (4B.2.c.1) The policy in effect gives the Chancellor executive responsibility of administrating the policies adopted by the Board. The President may delegate any powers of duties entrusted to his office by the Board, but he is specifically responsible to the Chancellor for the execution of such delegated duties and powers. The Chancellor is empowered to reasonably interpret Board Policy, and in some situations where there is no Board direction, the Chancellor has the power to carry out actions to address problems or issues that affect the district.
Self-Evaluation
The college meets this standard. The President and his staff ensure that they are informed about state statutes, regulations, and board policies and communicate these in staff meetings and participatory governance groups, and that law and policies are adhered to in practice. All college work is based upon the college mission and the Educational Master Plan, which also includes the college’s annual Goals and Objectives and metrics. (4B.2.c.2, 3) Feedback is incorporated into the participatory governance process on a regular basis.
Actionable Improvement Plans
None.
Evidence
4B.2.c.1
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Board Policy 2430
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http://www.westvalley.edu/committees/Accreditation/2013/evidence/4b/4B1j5_BP_2430.pdf
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4B.2.c.2
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Educational and Facilities Master Plan
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http://www.westvalley.edu/committees/Accreditation/2013/evidence/3d/2009_wvc_educational_and_facilities_master_plan.pdf
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4B.2.c.3
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Annual Goals and Objectives
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http://www.westvalley.edu/committees/Accreditation/goals_objectives.html
| Standard IVB.2.d
The President effectively controls budget and expenditures.
Descriptive Summary
The President efficiently manages fiscal resources under his supervision. Working with the Vice President of Administrative Services and college administrative services personnel, the President helps bring together the many pieces that comprise the college budget. Priorities are set through institutional planning, beginning with the college’s annual Goals and Objectives, which define its goals for all student learning programs and services. (4B.2.d.1) To fulfill its goals, as part of the Integrated Planning and Resource Allocation process, the college engages in additional planning and evaluation to fully understand its needs, including Program Review (4B.2.d.2), Student Learning Outcome and Assessment (4B.2.d.3), and the Educational and Facilities Master Plan. (4B.2.d.4) In fall 2013, the college’s budget planning and allocation process was further developed and adopted by the participatory governance groups making the college’s Integrated Planning and Resource Allocation Plan a year-long continuous process. (4B.2.d.5) The Budget and Resource Advisory Council (BRAC) is a participatory sub-committee of the College Council, comprised of representation from the Academic Senate, Classified Senate, Associate Students Organization (ASO) Student Senate, and college administration. Based on the college mission, goals, and objectives, as well as informed by Program Review, the BRAC reviews and evaluates budget and resource requests for the coming fiscal year. The product of the BRAC’s efforts is an advisory report accompanying the college’s proposed tentative budget, presented to the College Council and President. Similarly, the BRAC reviews and advises College Council for the college’s Final Budget.
Self-Evaluation
The college meets this standard. The process is an effective and inclusive method of controlling the budget due to a broad representation of faculty, staff, administration, and students who extensively study and evaluate the programs as part of the college’s Integrated Planning and Resource Allocation process. This allows the College Council and President to make informed decisions. The President effectively controls budget and expenditures in presenting balanced budgets to the district.
Actionable Improvement Plans
None.
Evidence
4B.2.d.1
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Annual Goals and Objectives
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http://www.westvalley.edu/committees/Accreditation/goals_objectives.html
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4B.2.d.2
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Program Review
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http://www.westvalley.edu/committees/program-review/
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4B.2.d.3
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SLO/A and Assessment
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http://www.westvalley.edu/committees/Student_Learning_Outcomes/
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4B.2.d.4
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Educational and Facilities Master Plan
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http://www.westvalley.edu/committees/Accreditation/2013/evidence/3d/2009_wvc_educational_and_facilities_master_plan.pdf
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4B.2.d.5
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Budget and Resource Allocation Council document
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http://www.westvalley.edu/committees/Accreditation/2013/evidence/3d/brac_12_17_13.pdf
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