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Standard IVB.1.d
The institution or the governing board publishes the board bylaws and policies specifying the board's size, duties, responsibilities, structures, and operating procedures.
Descriptive Summary
The Board publishes policies which specify the Board’s organizational procedures and framework. The policies are contained in Chapter 2 of the Governing Board Policy Manual. These policies specify the size, duties, responsibilities, structure, and operating procedures of the Board and the District which are also delineated in the following sections of the Education code: 72101-72104 Membership of the Governing Board, 72121-72129 Meetings and the Governing Board, and 5000-5442 Elections.
The Board of Trustees maintains a website which lists the names and provides contact information for each member of the Board. (4B.1.d.1) In addition to the Board policies, meeting minutes are regularly posted for viewing by interested members of the community (4B.1.d.2). Furthermore, Administrative Procedures related to the Board Policies are also posted on the Board of Trustees webpage. (4B.1.d.3) Policy affecting students, such as academic regulations and student services, are on pages 174 – 193 of the 2013-14 West Valley College Catalog (4B.1.d.4) as well as on the WVC Student Services District Policy webpage. (4B.1.d.5) A few examples include academic standards, admissions eligibility, and the grievance process.
The board website is updated regularly to include current agendas, minutes, as well as the District Mission, Goals and Objectives, Strategic Plan and meeting schedule.
The Board meets this standard.
Actionable Improvement Plans
None.
4B.1.d.1
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Website for Board of Trustees
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http://www.wvm.edu/group.aspx?id=36
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4B.1.d.2
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Board Minutes
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http://www.wvm.edu/documents.aspx?fid=26324&doc=26745&year=0&excludeyear=1
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4B.1.d.3
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WVMCCD Board Policies
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http://www.wvm.edu/documents.aspx?fid=26324&doc=26746&year=0&excludeyear=1
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4B.1.d.4
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2013-2014 West Valley College Catalog
(p. 174-p. 193)
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http://www.westvalley.edu/committees/Accreditation/2013/evidence/4b/2014_Catalog_page174-193.pdf
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4B.1.d.5
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WVC Student Services District Policy webpage
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http://westvalley.edu/services/policy/index.html
| Standard IVB.1.e
The governing board acts in a manner consistent with its policies and bylaws. The board regularly evaluates its policies and practices and revises them as necessary.
Descriptive Summary
The Board of Trustees acts in a manner consistent with its policies and makes decisions in accordance with its policies. In addition, the board regularly evaluates its policies and practices and revises them as necessary. Once the Board approves or revises new policies, it directs its administration to implement the policies and practices in a timely and efficient manner. Board Policy 2410 states, “The Board may adopt such policies as are authorized by law or determined by the Board to be necessary for the efficient operation of the District.” (4B.1.e.1) The policies adopted by the Board are consistent with the provisions of the law. In 2012, the Board adopted a complete conversion to the template of the CCLC, bringing the policy manual into better alignment with many of its fellow community college districts. (4B.1.e.2) Furthermore, the Board requires that these policies be reviewed semi-annually ensuring that updates align with the Community College League of California (CCLC) Policy and Procedure model to revise existing policies and procedures in accordance with Board Policy and Administrative Policy 2410. The Board may review each of the seven chapters of the Board Policy Manual up to twice each year (based on recommended new, revised, or deleted policies noticed in the CCLC updates) with an eye to improving service to the community in general and to the students in particular. In addition, the administration submits recommendations for policy and revisions as necessary. Each policy describes the expected responsibilities, processes, and outcomes.
The Board of Trustees conducts meetings and administers the business of the college system. The WVMCCD board meetings minutes are maintained and published following each meeting and are available on the district website. (4B.1.e.3) Board Policy 2745 addresses the Board Self Evaluation. (4B.1.e.4) The policy includes an annual self-evaluation; this process assures the board is acting consistently with its policies and bylaws.
Self-Evaluation
The Board meets this standard. It undertakes regular self-evaluation, most recently at the July 16, 2013 board meeting.
Actionable Improvement Plans
None.
Evidence
4B.1.e.1
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Board Policy 2410
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http://www.westvalley.edu/committees/Accreditation/2013/evidence/4b/BP_2410.pdf
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4B.1.e.2
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WVMCCD Board Policy Manual
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http://westvalley.edu/committees/Accreditation/2013/evidence/4b/Board_Evaluations/
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4B.1.e.3
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Board Meeting Minutes
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http://wvm.edu/documents.aspx?fid=26324&doc=26416&year=2013
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4B.1.e.4
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Board Policy 2745
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http://www.westvalley.edu/committees/Accreditation/2013/evidence/4b/4B1e2_4B1e2_BP_2745.pdf
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