Institutional Self Evaluation Report

Standard IIIB.2

To assure the feasibility and effectiveness of physical resources in supporting institutional programs and services, the institution plans and evaluates its facilities and equipment on a regular basis, taking utilization and other relevant data into account.

Descriptive Summary

The Educational and Facilities Master Plan serves as the basis for all facilities and equipment-related planning and evaluation. The Educational Master Plan identifies the college’s educational mission and overall direction and the accompanying Facilities Master Plan assesses data such as space utilization and capacity to use ratios to ensure the physical facilities can support the educational mission and goals of the college. The college’s current Educational and Facilities Master Plan was produced in 2009. (3B.2.1) Since that time, the college experienced workload reductions due to the state budget crisis, and is currently engaged in a 2014-15 budget reduction strategy and college restructuring process. College priorities have shifted due to the legislative mandates of both the Student Success Act of 2012 (SB 1456) and Associate Degree for Transfer (SB 1440) which changed the definition of effective service offerings to ensure student success. Consequently, the college facility projects supported by the recent passage of Bond Measure C will need careful examination based on fast-changing college priorities. To that end, the college and the district realize the need for revision of the Educational and Facilities Master Plan 2009. The college and the district began discussing the best way to make the revision so as to obtain accurate and current data of the college’s needs for the college’s facility planning. This timing conveniently coincides with the WVMCCD policy to review and update the Educational and Facilities Master Plan every five years.

The district Facilities Department conducts annual space inventories. (3B.2.2) The space inventories help to determine the capacity-load ratio of all space on campus. This ratio assists the college in determining where more space is needed on campus and suggests in which areas additional facilities may be needed. The District Facilities Department submits a Five Year Construction Plan to the California Community College Chancellor’s Office for funding consideration in the Capital Outlay Program. (3B.2.3) This plan is developed by the District Facilities Department, in consultation with WVC and district administration, and is approved by the Board of Trustees. Initial project proposals for state funding, final project proposals, and a comprehensive detailing of planned projects (locally or state funded) are shown in priority and sequence of the construction projects. The plan takes into account an important criterion for campus facilities planning; capacity to load ratios. The capacity to load ratio is a comparison of the square footage a college has in relation to the square footage the college’s enrollment indicates it needs. Capacity to load ratios is measured for different categories of space, including lecture, laboratory, office, library, and audio/visual support spaces.

As the capital construction program provides opportunities to construct facilities that meet the needs of WVC, the cost of operating and maintaining those facilities – the total cost of ownership (TCO) – is considered. The district and the college have several mechanisms by which to ensure that TCO is taken into account. Facilities design standards have been developed to ensure that new and renovated facilities are designed and constructed in accordance with WVMCCD operational criteria that include energy efficiency and LEED certification where appropriate.

Audio-visual equipment is evaluated by the Instructional Technology staff at the college on a regular basis. The unit performs necessary repairs, upgrades, and maintenance of the equipment in the classrooms and labs. The Instructional Technology unit maintains repair and maintenance records for classroom equipment and communicates the need for repair or replacement with Division Chairs, the Vice President of Administrative Services, and Vice President of Instruction.

Self- Evaluation

The college meets this standard. The Educational and Facilities Master Plan process, which engages constituencies at both the college and district levels, successfully ensures that physical resource planning is integrated with institutional planning.

Actionable Improvement Plan

• 
  ^{Continue planning for the Educational and Facilities Master Plan 2009 revision with the district.}
  

Evidence

3B.2.1	Educational and Facilities Master Plan 2009	http://www.westvalley.edu/committees/Accreditation/documents/2009-wvc-educational-and-facilities-master-plan.pdf
3B.2.2	Annual Space Inventory	http://www.westvalley.edu/committees/Accreditation/2013/evidence/3b/3b_5__space_inventory.pdf
3B.2.3	Five Year Construction Plan	http://www.westvalley.edu/committees/Accreditation/2013/evidence/3b/wvmccd_five_year_construction_plan_2014_18.pdf

Standard IIIB.2.a

Long-range capital plans support institutional improvement goals and reflect projections of the total cost of ownership of new facilities and equipment.

Descriptive Summary

The West Valley-Mission Community College District (WVMCCD) developed its 2014-2018 Five Year Construction Plan (3b.2.a.1) based on in-depth analysis of cumulative capacities and load ratios appropriate to a community college environment. Facilities project lists for the Measure “H” Bond (2004) (3B.2.a.2) and Measure “C” Bond (2012) (3B.2.a.3) are directly tied to institutional planning through the 2009 Educational and Facilities Master Plan (3B.2.a.4) which is in alignment with the college’s annual goals and objectives approved by the WVC College Council. Total Cost of Ownership (TCO) is analyzed by the college and district to assess long-term fiscal implications in the maintenance and support of facilities development, as well as purchases of major technology and instructional equipment, and durable goods such as vehicles.

Self -Evaluation

The college meets this standard. TCO was a factor in the district’s 2014-2018 Five-Year Construction Plan for both colleges and will be considered in the Educational and Facilities Master Plan update currently being planned.

Action Plan

• 
  ^{Continue planning of Educational and Facilities Master Plan revision.}
  

Evidence

3B.2.a.1	2014-2018 Five Year Construction Plan	http://www.westvalley.edu/committees/Accreditation/2013/evidence/3b/wvmccd_five_year_construction_plan_2014_18.pdf
3B.2.a.2	Measure H Project List	http://www.westvalley.edu/committees/Accreditation/2013/evidence/3b/3b_7_bond_measure_h_priority_list.xls
3B.2.a.3	Measure C Project List	http://www.westvalley.edu/committees/Accreditation/2013/evidence/3b/3b_8_approved_measure_c_bond_project_.xls
3B.2.a.4	2009 Educational and Facilities Master Plan	http://www.westvalley.edu/committees/Accreditation/documents/2009-wvc-educational-and-facilities-master-plan.pdf