Insignia Library system

Catalog

The Insignia Library System offers MARC and non-MARC interfaces for cataloging any item, as well as the ability to import MARC records using a Z39.50 client or Internet Explorer. Cataloging is no longer a daunting task; you do not have to understand MARC format to create MARC records in the Insignia Library System. The following fields provide dropdown menus

• 
  Main Entry
  
• 
  Subject Added Entry
  
• 
  Publisher
  
• 
  Place of publication
  
• 
  Series
  

Cataloging Using non-MARC Interface

To catalog items manually using the Non-Marc Interface, follow these steps

1. 
   Click on “Cataloging” on the Navigator Toolbar
   
2. 
   Click on “Find Item,” select “New”
   
3. 
   Select the Bibliographic Item Type (e.g. Books, Maps, Music) and click “Select”
   
4. 
   Enter all the information you need to create a suitable description of the item using the Basic Information tab and Notes/Subjects tab
   
5. 
   Dropdown lists may appear as you are entering data into any of the six fields mentioned above. This matching occurs because the text you are entering is being compared with relevant database entries already existing in the system.
   
6. 
   Choose a relevant material type from the dropdown list. If you do not have material types in the dropdown, you will need to go to “Administration” then select “Parameters” and finally “Material Type” and define the types you want (additional types may be added at any time). You may also choose to mark an item as incomplete by selecting the “Incomplete” checkbox on the Basic Information screen. You can search for items marked “Incomplete” from the “Find Item” screen. On the Notes/Subjects tab, to create a new subject, click on the “New” button on the Subject Detail tab near the bottom of the screen. Repeat for any subsequent subjects you wish to add
   
7. 
   To see how the record will appear to patrons, click on “Preview”. To see where the book will appear on the shelf while cataloging, click on “Shelf” on the Copy Information tab. A form will display the shelf list based on the call number (a call number must exist for the record before the “Shelf” function will work)
   
8. 
   To add up to ten customized item fields, click on “Item Customized Fields”
   
9. 
   To add up to ten customized copy fields, click on “Copy Customized Fields