Insignia Library system

Print Barcodes and Spine Labels

Barcodes and spine labels can be printed by clicking on “Barcode/Spine Label” in the Cataloging module. Barcode labels can also be printed directly from the “Copy Information” tab within an item record. To print labels, follow these steps:

1. Click on “Catalog” in the Navigator Toolbar 2. Click on the “Barcode/Spine Label” icon

3. 
   Specify the criteria for printing labels:
   
   1. 
      Date created: check the box and specify a date range to create labels for holdings added within a certain time period. You can also set a time limit
      
   2. 
      Date updated: check this box and specify a date range to print labels for holdings updated in a certain time period. You can also set a time limit
      
   3. 
      Barcode: check the box and specify a range of barcode numbers to create labels for holdings covering a specific range
      
   4. 
      Call no: check this box to print labels for a call number range
      
   5. 
      Author: check this box to print an author range
      
   6. 
      Title: check this box and click on “Find” if you wish to create labels for holdings that have a specific title
      
   7. 
      Created By: check this box to print all the records created by a particular staff member
      
   8. 
      Copy Subset: check this box to print labels for items in a certain copy subset
      
   9. 
      Location: check this box if you want to print labels for items from a certain location
      
   10. 
       Status: check this box if you want to print labels for all the items with a certain status
       
   11. 
       From list: check this box if you wish to print barcodes for specific items
       
4. 
   Select the row and column on which you wish to start printing. This allows you to print on label sheets on which some labels have already been used
   
5. 
   Select the number of copies you would like to print
   
6. 
   Click on the “Order by” drop down arrow to choose Call No., Local Call No., Barcode, Title or Author
   
7. 
   To choose a label sheet layout, click on the “Layout” button
   
8. 
   Scroll to find the desired layout
   
9. 
   Click on the desired layout (the selected layout’s description will appear in green)
   
10. 
    Click “Set Default” if you plan to regularly use the selected layout
    
11. 
    Check the box “Use system default margin” if you wish to print your labels using the default margins
    
12. 
    Use the ‘Top and “Left’ boxes to adjust margins if needed – increments are in inches
    
13. 
    Click “OK”
    
14. 
    Click “Preview” to view your labels
    
15. 
    If you are satisfied with the layout, press the print icon to print the labels
    
16. 
    We also have the option to have the Volume and Copy number appear on the labels. For this to happen, make sure the box “Include Copy No and Volume No” is checked
    
17. 
    If you would like to limit your selections by library you can do this by checking the library box and then selecting the library