How to Write an Invitation Letter What Is an Invitation Letter?

How to Write an Invitation Letter

What Is an Invitation Letter?

An invitation letter is a written message that requests a person, group of people, or a company to be present at a certain event. This type of letter may be sent both by email and post. For some cases, hand-written or printed invitations will work better than an email. While you can just call your friend and invite him or her to your birthday, you will need to write an invitation letter if you need to invite for a formal event, business partners for a meeting, or assure the embassy consul that you will be hosting for your friend, and more.

The aim of a business invitation letter is to briefly describe the essence of the future event and tell the reader how it’s important for him or her to be present at the event (two weeks before the event or more). Besides, an invitation letter is a form of persuasive writing, especially if you need to receive a 100% positive response to the invitation.

You need to send the invitation in advance so your guests will have the possibility to plan the time in their schedule. It’s especially important if your guests have tight schedules and you want to raise the chance of their attendance at the event.

Invitation letters for visa purposes (also known as the invitation letter to a friend) have another aim. This letter should become a guarantee that your friend, family member, or other person will take care of you during your presence in the foreign country. Your friend should be a resident of the country you are planning to visit.

In this article you will learn how to write a formal invitation to the event and how to write an invitation letter to a friend (to make a visa). So, let’s start!