How to Write an Invitation Letter What Is an Invitation Letter?

Preparing to Write an Invitation Letter

An invitation letter is usually limited by one page, but may be expanded if you need to attach more information about the event. Organize your information in a well-structured text so the reader will easily understand the information from your letter.

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  Make a list of potential visitors.
  

If you will be writing a personal letter, make sure that you accurately mention their names. Also, you need to find out whether the letter is formal or informal and choose the appropriate tone.

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  Find out the necessary information.
  

Make sure that you have all the information about the event. Briefly note the main points that you need to highlight in the letter. Are there any special instructions for the visitor? Do you need a response to your letter? How many guests do you plan to have Do you need to ask for a certain dress code?

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  Define the tone of the letter.
  

If you are writing to a friend, write the text in an informal tone. If you are writing as a representative of an organization or to the embassy, you will need to keep a formal tone.
Think about the format.

If you have decided to send an ordinary letter, think of what paper you need to choose. Find out whether your company has special forms for such occasions.