Hackettstown board of education regular board meeting



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HACKETTSTOWN BOARD OF EDUCATION

REGULAR BOARD MEETING

July 15, 2015


MINUTES
The regular action board meeting of July 15, 2015 of the Hackettstown Board of Education was called to order at 7:00 p.m. in the high school media center by President Gus Bordi. Mr. Bordi read the following statement followed by the pledge of allegiance: “In accordance with the State’s Sunshine Law, adequate notice of this meeting was provided by mailing a notice of the time, date, location and, to the extent known, the agenda of this meeting, to the Star Gazette/Warren Reporter and the Express Times. Copies of the notice have also been posted in each of our schools, the Board Office located at 315 Washington Street, and filed with the Municipal Clerk of the Town of Hackettstown. And further, please be advised that, meetings of the Hackettstown Board of Education are videotaped for next day posting on the District website. The Board of Education reserves the right to edit the videotaped record of its meetings in order to protect student or staff member privacy.”
ROLL CALL

Members present:

Mr. Gus Bordi

Ms. Amy Cochran

Mr. David Fair

Mr. Francis Gavin

Mr. Michael Herbst

Ms. Mary Beth Maciag

Mr. Robert Moore (arrived at 7:01)

Mr. Edward O’Melia

Ms. Bo Soobryan

Also present: Mr. David C. Mango, Superintendent of Schools

Ms. Gail Woicekowski, Board Secretary

Ms. Dia Inskeep, Director of Curriculum and Instruction

Mr. Mark Toscano, Board Attorney

Ms. Kathy Gesumaria, Director of Special Services


Members absent: Mr. William Beck

Mr. Shawn Burke



MINUTES

Motion: Mr. Gavin Second: Mr. Herbst

Be it resolved, that the amended minutes of the regular board meeting and minutes of the executive session of June 17, 2015 be approved. Carried in a voice vote, Mr. Fair-abstain; Ms. Soobryan-abstain.

COMMITTEE REPORTS

Finance and Facilities – reported by Mr. Herbst

- August 12, 2015 meeting scheduled.

Allamuchy – no report

Great Meadows – no report

Personnel – no report

Negotiations- no report

Policy – reported by Mr. Fair



  • First reading of several policies on tonight’s agenda for approval.

Student Activities – no report

Foundation for Educational Excellence – no report

Curriculum – reported by Ms. Inskeep


  • New textbooks on agenda.

  • Curriculum has come in and she is reviewing for August meeting.

  • Summer programs are up and running.

  • FY16 NCLB was submitted on 7/15/15.



SUPERINTENDENT’S REPORT



        • Finalists for Shared Director of Buildings and Grounds are scheduled for interviews on July 27, 2015 with the Shared Services Committees. Mid-September or October is the anticipated start date for the new shared positions. Hackettstown School District will host the interviews.

        • Longo Incorporated will meet with the district on August 6, 2015 to discuss renovating the High School Media Center.

        • Warren County Special Services CST Director left on June 30, 2015.

On the June 17, 2015, the Shared CST Director job description was

approved. Looking to start the shared services position on January 1, 2016.



BOARD COMMENT ON A SECTION AGENDA ITEMS

Motions are accepted by Mr. Herbst and Ms. Maciag as amended.


BILL LIST

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education approve the June 30, 2015 bill list in the

amount of $2,131,622.38, and further, that copies be attached to the minutes.

Carried in a voice vote, and Mr. Gavin and Mr. O’Melia –yes (as it relates to the High School).
BILL LIST

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education approve the July 15, 2015 bill list in the

amount of $225,681.12, and further, that copies be attached to the minutes.

Carried in a voice vote, and Mr. Gavin and Mr. O’Melia –yes (as it relates to the High School).
SECRETARY/TREASURER’S REPORTS

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education approve the Secretary and Treasurer Reports for the month ending May 31, 2015, for the 2014-105 school year, as attached by reference. Carried in a roll call vote, Mr. Gavin and Mr. O’Melia –yes (as it relates to the High School).
FINANCIAL REPORTS CERTIFICATION

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education pursuant to N.J.A.C. 6A:23A-16.10 et seq, the Board Secretary certifies that no line account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c)3 and; pursuant to N.J.A.C. 6A:23A-16.10 et seq, the board of education certifies that as of ending May 31, 2015 after review of the monthly reports and upon consultation with the appropriate officials, to the best of our knowledge no major line account or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)4, and that sufficient funds are available to meet the district’s financial obligations for the entire fiscal year.

___________________________ ___________

Board Secretary Date

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


TRANSFERS

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education approve the transfers for May

2015 in the amount of $225,699.33, as attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).
HOME INSTRUCTION

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education approve student(s) on home instruction

for 2014-2015 and 2015-2016 school year, as attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).
APPROVAL OF OUT OF DISTRICT PLACEMENTS

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education approve out of district placement(s) as

attached by reference, and further, that transportation be arranged as required.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).
RENEW CONTRACT FOR CUSTODIAL SERVICES

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the School Business Administrator approve the renewal of the contract for custodial services for the Hackettstown High School and Middle School to Pritchard Industries, Inc. for the 2015-2016 school year with a 1% increase for a total of $205,771.42.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).



APPROVAL OF RESOLUTION TO INCREASE THE BID THRESHOLD OF THE QUALIFIED PURCHASING AGENT

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the School Business Administrator hereby resolves
WHEREAS, Gail Woicekowski, School Business Administrator/Board Secretary possesses a qualified purchasing agent (QPA) certificate;
WHEREAS, the Governor, in consultation with the State Treasurer and pursuant to N.J.S.A. 18A:18A-3 (b), on July 1 , 2015 has increased the bid threshold amount for school districts with  purchasing agents who possess qualified purchasing agent certificates, from $36,000 to $40,000;
NOW, THEREFORE BE IT RESOLVED that the Hackettstown Board of Education, pursuant to N.J.S.A. 18A:18A-3 (a) and N.J.A.C. 5:34-5.4, establishes and sets the bid threshold amount of $40,000 for the board of education, and further authorizes Gail Woicekowski to award contracts, in full accordance with N.J.S.A. 18A:18A-3 (a), for those purchases that do not exceed in the aggregate of the newly established bid threshold amount.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL OF SIGN LANGUAGE INTERPRETERS

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the School Business Administrator approve ASL Interpreter Referral Service, Inc. to provide sign language interpreter services from July 1, 2015 to June 30, 2016, as attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL OF NJ CAP’S BULLYING PREVENTION PROGRAM GRANT

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the School Business Administrator authorize the submission of the 2015-2016 K-8 CAP’s Bullying Prevention Program grant application in the total amount of $772.50 and accept the award of funds upon subsequent approval of the application, as attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL OF WEBSITE HOSTING CONTRACT ADDENDUMS

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education, upon recommendation of the School Business Administrator approve an addendum to the Master Agreement contract between Hackettstown School District and Schoolwires, Inc. to provide website hosting, licensed software, support and /or services for the 2015-2016 school year at a cost of $9,993.93, 2016-2017 school year at a cost of $8,543.93 and for the 2017-2018 school year at a cost of $8,543.93, as attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL OF FIRE SYSTEM INSPECTION AND MAINTENANCE AGREEMENT

Motion: Mr. Herbst Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the School Business Administrator approve a fire system inspection and maintenance contract for the 2015-2016 school year with Kistler O’Brien, Inc. for $13,105, as attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).



BOARD COMMENT ON B SECTION AGENDA ITEMS

Motions are accepted by Mr. Fair and Mr. Moore as amended with addendum.


APPROVAL OF NEW STAFF

Motion: Mr. Fair Second: Mr. Moore

Be it resolved: that the Board of Education, upon the recommendation

of the Superintendent, appoint new staff, for the 2015-2016 school year, attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).
APPROVAL OF SALARY INCREMENT AND SALARY ADJUSTMENT WITHHOLDING

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of the Superintendent and pursuant to N.J.S.A. 18A:29-14,
WHEREAS, it has been determined that employee #H0001342 has engaged in inappropriate conduct;
WHEREAS, it has been determined that employee # H0001342’s inappropriate conduct provides a sufficient basis to withhold his/her employment and adjustment increment pursuant to N.J.S.A. 18A:29-14;
IT IS HEREBY RESOLVED, that upon the recommendation of the Superintendent, that employee # H0001342’s employment and adjustment increment for the 2015-2016 school year shall be withheld; and
IT IS FURTHER RESOLVED that the Superintendent will provide employee # H0001342 with written notice of this action within ten (10) days pursuant to N.J.S.A. 18A:29-14.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).



APPROVAL TO RESCIND 2015-2016 SENIOR CLASS ADVISOR APPOINTMENT

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of

the Superintendent, approve the rescission of Scout Bargiel’s appointment as the Senior Class Advisor for 2015-2016 school year.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).

APPROVAL TO APPOINT 2015-2016 CO-SENIOR CLASS ADVISORS

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of

the Superintendent, approve the appointment of Scout Bargiel and Christina Sykora as

Co-Senior Class Advisors at a stipend amount of $961.00 each for the 2015-2016 school year.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL TO RESCIND 2015-2016 SPANISH HONOR SOCIETY ADVISOR’S

APPOINTMENT

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of the

Superintendent, approve the rescission of Erin Takacs’s appointment as the Spanish Honor Society’s Advisor for 2015-2016 school year.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).
APPROVAL TO APPOINT 2015-2016 SPANISH HONOR SOCIETY’S ADVISOR

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of the

Superintendent, approve the appointment of Leonardo Teixeira as Spanish Honor Society’s Advisor at a stipend amount of $517.00 for the 2015-2016 school year.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).
APPROVAL TO RESCIND 2015-2016 HIGH SCHOOL H-PAC ADVISOR’S APPOINTMENT

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of the

Superintendent, approve the rescission of James Farrand’s appointment as the H-PAC Advisor (Volunteer) for 2015-2016 school year.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).
APPROVAL OF STUDENT TEACHER

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of the

Superintendent, approve Kathleen Byrnes as a student teacher at Hatchery Hill School from September 1, 2015 through December 23, 2015 for the 2015-2016 school year.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).
APPROVAL OF ATHLETIC APPOINTMENT

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of the

Superintendent, approve the Athletic appointment for the 2015-2016 school year, attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL OF TRANSITION COORDINATOR/LIAISON

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of the

Superintendent, approve Karyn Clegg as Transition Coordinator/Liaison at a stipend amount

of $4,000.00 for the 2015-2016 school year.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


ACCEPTANCE OF RESIGNATION

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation

of the Superintendent, accept the resignation of Amy Sandler, Middle School

Special Education Teacher, for the 2015-2015 school year effective July 10, 2015.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL OF VOLUNTEERS

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of

the Superintendent, approve as volunteers for the 2015-2016 school year, attached by reference.

Carried in a roll call vote; Mr. Bordi – abstain; Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).
APPOINTMENT OF 2015-2016 TEACHING ASSISTANTS/PERSONAL AIDES/LUNCH AIDES

Motion: Mr. Fair Second: Mr. Moore

Be it resolved, that the Board of Education, upon the recommendation of the Superintendent, appoint teaching assistants/ personal aides/lunch aides for the 2015-2016 school year, attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


BOARD COMMENT ON C SECTION AGENDA ITEMS

Motions are accepted by Mr. Fair and Ms. Maciag as amended with addendum.


APPROVAL OF WORKSHOP ATTENDANCE

Motion: Mr. Fair Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the Chief

School Administrator, approve workshop attendance for the 2015-2016 school year,

attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL OF FIELD TRIPS

Motion: Mr. Fair Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the Chief School Administrator and the Student Activities Committee, approve field trips for the 2015-2016 school year, attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).




ADOPTION OF TEXTBOOKS

Motion: Mr. Fair Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the Chief School Administrator and the Curriculum Committee, adopt new textbooks for the 2015-2016 school year, attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL OF 1ST READING OF DISTRICT POLICIES AND REGULATIONS

Motion: Mr. Fair Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the Chief School Administrator, approve the following District Policies and Regulations in a 1st reading:

Policy 0134 –Board Self Evaluation (Revised)

Policy 0152 – Board Officers (Revised)

Policy 2622 – Student Assessment (Revised)

Policy 3212 – Attendance (Revised)

Policy 4212 – Attendance (Revised) (formerly P4211)

Policy & Regulation 3218 – Substance Abuse (Revised)

Policy & Regulation 4218 – Substance Abuse (Revised)

Policy & Regulation 5200 – Attendance (Revised)

Policy & Regulation 5530 – Substance Abuse

Policy & Regulation 5600 – Student Discipline/Code of Conduct

Policy 5460 High School Graduation (Revised)

Policy 5465 – Early Graduation (Revised)

Policy 8630 – Bus Driver/Bus Aide Responsibility (Revised)

Regulation 8630 – Emergency School Bus Procedures (Revised)

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


APPROVAL OF FUNDRAISER

Motion: Mr. Fair Second: Ms. Maciag

Be it resolved, that the Board of Education, upon the recommendation of the Chief School Administrator, approve fundraiser for the 2015-2016 school year, attached by reference.

Carried in a roll call vote, Mr. Gavin and Mr. O’Melia–yes (as it relates to the High School).


NEW BUSINESS

None
PUBLIC COMMENT

None
EXECUTIVE SESSION

Motion: Mr. Moore Second: Ms. Maciag


WHEREAS, the Open Public Meetings Act authorizes Boards of Education to meet in executive

session under certain circumstances;


WHEREAS, the Open Public Meetings Act requires the Board to adopt a resolution at a public meeting to go into private session at 7:27 pm;
NOW THEREFORE BE IT RESOLVED by the Hackettstown Board of Education that it is necessary to meet in executive session to discuss certain items involving:
Matters of personal confidentiality rights, including but not limited to, staff and/or

student discipline matters, and specifically:

- HIB Case review and report
Matters involving personnel issues, including but not limited to, the employment,

appointment, termination of employment, terms and conditions of employment, evaluation of performance, promotion or discipline of any public officer or employee, and specifically:

-Personnel Issues

Matters involving anticipated or pending litigation, including matters of attorney client privilege, and specifically:

-Potential Litigation

-ULPC negotiations


BE IT FURTHER RESOLVED that any discussion held by the Board which need not remain

confidential will be made public as soon as feasible. The minutes of the executive session will

not be disclosed until the need for confidentiality no longer exists.
FURTHER RESOLVED that the Board will return to open session to conduct business at the conclusion of the executive session. Carried in a voice vote - Mr. Gavin, Mr. O’Melia and Mr. Herbst left executive session at 7:48 p.m. due to conflict involving HEA negotiations.
RECONVENE

Motion: Mr. Fair Second: Ms. Soobryan

Be it resolved that the Board of Education reconvene into regular session at 7:50 p.m.

Carried in a voice vote – unanimous (Mr. Gavin returned at this time).



APPROVAL OF HIB CASES

Motion: Mr. Moor Second: Mr. Fair

Be it resolved, that the Board of Education adopt and approve the verbal HIB reports and

findings as presented in Executive Session. Carried in a voice vote, Mr. Gavin – no.


ADJOURNMENT

Motion: Mr. Fair Second: Mr. Gavin

Be it resolved that the Board adjourn at 7:51 pm. Carried in a voice vote – unanimous.

Respectfully submitted,


____________________________ ___________________________

Gail Woicekowski Gus Bordi

Board Secretary Board President




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