Guidance notes

GUIDANCE NOTES


Eligibility Criteria
The YORhub 4 Good Fund has been created to support small scale projects which will benefit local communities within the Yorkshire and Humber area. All applications must be sponsored by a recent User of the YORhub Frameworks. A list of the Users of YORbuild and YORcivil can be found on page 7.
The maximum amount that can be applied for is £10,000 per project. Only 1 application can be made per project; however a user can sponsor multiple projects.
The aim of the funds is to support projects which contribute to one or more of the YORhub key themes, these are:

• 
  Employment and Skills
  
• 
  Sustainability
  
• 
  Supply Chain Engagement
  
• 
  Economic Regeneration
  

Further details can be found on the website www.yorhub.com.
If you are a previous recipient of a grant from the 4 Good Fund you are still eligible to submit applications, however these projects will receive a lower priority, ensuring the grant funding is distributed evenly.
Applicants that bid for all or partial Benefit in Kind in question 3d of the application form may have a greater chance of their application being successful. This would involve a donation of labour and/or materials instead of cash.
Applications must be for projects within the area covered by the YORhub Frameworks, these being:

• 
  North Yorkshire
  
• 
  East Riding of Yorkshire
  
• 
  South Yorkshire
  
• 
  West Yorkshire
  
• 
  North Lincolnshire
  
• 
  North East Lincolnshire
  

Insurance and Safety
Should your application be successful, where deemed necessary, you will have to demonstrate that appropriate levels of insurance are held for the project. Any insurance held should include cover for any assets bought or rented as well as any events or activities being held. Obtaining the appropriate insurance is the sole responsibility of the applicant.
In addition, we will request copies of completed risk assessments, to demonstrate that appropriate safety measures have been identified and will be taken.

Completing the Application Form
Please answer all questions in the application form. The answers to these questions will be assessed by the 4 Good Fund Panel to determine which applications will be offered a grant. Where appropriate the maximum mark is displayed next to the question.
Please note that we prefer to receive applications via E-mail, however if you are unable to E-mail, please post to the address listed on the declaration of the application form.
1) Project Details
The project name can be anything the applicant wishes; however it should be relevant to the scheme being undertaken.
The project location must be provided as a full postal address. If the location in question does not have its own postal address, you must provide a site plan and map illustrating where the project will be situated.
The start and end dates are those anticipated by the applicant at the time of the application. Remember that one of the conditions of the funding is that the project is on site within 6 months of the approval of the project and completed within 12 months.
2) Brief Description
Within the brief description we would like to see the:

• 
  Location
  
• 
  Type of works
  
• 
  Key theme(s) (below):
  

• 
  Employment and Skills
  
• 
  Sustainability
  
• 
  Supply Chain Engagement
  
• 
  Economic Regeneration
  

For more information regarding the key themes please visit www.yorhub.com/what-we-do.
Please note: projects which should be funded from Local Authority revenue budgets/ maintenance programmes will not normally be supported by the YORhub 4 Good Fund.
3) Funding Information
The 4 Good Fund can provide up to £10,000 per project. We will consider all applications whether you are applying for part or for the whole cost of the project.
If you are applying for part funding, please provide full details of any additional funding that will be or has been raised.

• 
  Who is providing the funding
  
• 
  How much funding
  

If you already have some funding in place you must provide supporting evidence, such as a confirmation of donation letter or bank statement.
In addition please state whether an equivalent offer, for example labourer hours and/or materials to the same value, would be appropriate. The 4 Good Fund reserves the right to offer:

• 
  A grant covering the full value requested;
  
• 
  An offer of benefit in kind, e.g. skilled labourers, to the equivalent monetary value;
  
• 
  A combination of benefit in kind and grant funding, equalling the amount requested; and/or
  
• 
  Partial funding as deemed appropriate by the 4 Good Fund Panel.
  

We will provide cash donations on an 80% - 20% split, with the 20% being held back until we have received your final project evaluation report.
4) Your Project
4a) - Tell us:

• 
  What research you have done (internet research, colloquial wisdom).
  
• 
  Provide any survey responses, questionnaires, letters of support etc.
  
• 
  Any other information demonstrating the need for the project (e.g. if employment/ skills based- provide unemployment area details).
  

(Total 15 marks)
4b) – Tell us:

• 
  Expected benefits and/ or any targets for the project (e.g. groups or number of people that will benefit). (15 marks)
  
• 
  How performance against targets will be assessed including SMART (Specific, Measureable, Achievable, Realistic and Time bound). (10 marks)
  

(Total 25 marks)
4c) – Tell us:

• 
  How the project will be delivered (e.g. key dates, resources if known, key tasks) (10 marks)
  
• 
  How you will market your project to your community (e.g. leaflet drops, flyers, internet etc) (5 marks)
  
• 
  How the funding is to be used/ spent (e.g. provide a breakdown of items to be purchased and estimated costs) (5 marks)
  
• 
  Provide a project plan (to back up details of project delivery) (5 marks)
  

(Total 25 marks)
4d) - Tell us:

• 
  How your project will be managed after the funding has been spent.
  
• 
  Who will be responsible.
  
• 
  Any other sources of funding to cover future maintenance/operation/upkeep of the project
  

(Total 15 marks)
5) Contact Details
The contact details provided should be someone who is closely linked to the project, ideally the project manager. These details will be used by the 4 Good Fund panel to notify you of our decision regarding your application.
Please provide the organisation type for the organisation that will ultimately receive the grant should your application be successful. There are many types of organisations; listed below are a few examples (this is not an exhaustive list)

• 
  Unincorporated club or association
  
• 
  Company limited by guarantee
  
• 
  Charitable Trust
  
• 
  Parish Council
  
• 
  School
  
• 
  Religious establishment
  
• 
  Local Authority
  

6) Sponsor Details
The YORhub 4 Good Fund only accepts applications which are sponsored by YORhub users, listed on page 13. Should your application be successful, we will contact the sponsor stated in the application form to confirm their support.
7) Additional information
This should be used to identify any additional documentation which has been submitted to support your application to the 4 Good Fund. (Letters of support, survey documentation and any other supporting material). These documents can be provided as additional attachments to your application E-mail or by post to the address listed.
Your application will be checked upon receipt, should we fail to receive any of the supporting information you will be notified and the application will not be assessed without the missing information. It is the applicant’s responsibility to ensure all additional information is submitted in time for the application to be assessed.
Any personal data submitted as part of an application will be held in accordance with the Data Protection Act.
8) How did you find out about the 4 Good Fund?
Please inform us of how you found about the 4 Good Fund.
Declaration
If you are submitting this application by E-mail, an electronic signature will be accepted, should you be successful a hand-written signature may be requested.
Assessment of Applications

All applications submitted to the 4 Good Fund before the deadline will be assessed by the 4 Good Fund Panel. The 4 Good Fund Panel comprises members of the YORhub Framework Management team and Framework Contractors. The 4 Good Fund Panel will assess the information provided in the application, and score each application on its merits. The scores will be used to rank the applications, with the highest scoring applications being awarded funding.

Before your application is assessed by the panel, your organisation, or sponsored organisation, may be subject to a credit check using Creditsafe (or equivalent) where possible and/ or may be required to submit one years accounts. If your organisation fails the credit check or there are concerns with the submitted accounts the application is unlikely to be successful.

Notification
We aim to notify all applicants of our decision within 10 working days of the 4 Good Fund Panel meeting.
If your application has been successful we will detail the support package being offered and any further information required. This typically includes (but is not limited to) copies of Insurance documents and planning permission approval where relevant (see eligibility criteria).
You will also be provided with an acceptance letter. This will include any conditions attached to the funding. Failure to comply with these conditions may result in the funding being withheld or withdrawn. You must complete the declaration and return it to Tina-Louise Phillips within 20 working days, along with any additional documentation requested, to confirm you wish to accept the offer.
If your application is unsuccessful we will provide feedback upon request, detailing the reasons why the 4 Good Fund Panel felt the application was unsuitable and provide advice on how your application can be improved.
You should not let unsuccessful applications deter you from submitting applications to future rounds of the YORhub 4 Good Fund; however if you are unsuccessful it is unlikely that the re-submission of the application will result in a different decision without improvements being made.


Project Evaluation
Once funding has been released the project manager must ensure VAT receipts are kept and submit bi-monthly project updates, detailing how the funding is being spent.
A post project report is required upon completion of your project. If a cash donation has been awarded we will require this before the final instalment is released. It is your organisations responsibility to return the report within 20 working days of completion.
If you would like further information regarding the 4 Good Fund or you would like to discuss your application please contact Tina-Louise Phillips:

Tel: [phone]

E-mail: [e-mail]
List of Users (from Jan 2014 onwards)

Autism Free School Trust - Lighthouse

Bradford Royal Infirmary

Calderdale Council

City of Bradford Metropolitan District Council

City of Wakefield Metropolitan District Council

City of York Council

Craven college

Craven District Council

Doncaster Metropolitan Borough Council

East Riding College

East Riding of Yorkshire Council

Hambleton District Council

Hull City Council

Humberside F&RS

Humberside Police

Kirklees Council

Leeds City College

Leeds City Council

Leeds College of Building

NHS HEY

North Lindsey College

North Yorkshire County Council

Pickering & Ferens Homes

Rotherham Metropolitan Borough Council

Scarborough Borough Council

Sheffield City Council

Sheffield Hallam University

South Yorkshire F&RS

South Yorkshire Police

St Leger Homes

West Yorkshire Police

York College

9) Additional Details
If your application to the YORhub 4 Good Fund is successful you may be required to provide full details of your organisations bank account details. This will enable us to transfer any cash contributions offered.