August 17, 2015 Board of Aldermen Special Meeting



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August 17, 2015 Board of Aldermen Special Meeting

August 2015





Minutes of August Special Meeting

Flint Hill Board of Alderman

Held on August 17, 2015 @ 6:00 p.m.

Knights of Columbus Lower Level
Members present and absent:

Mayor Doug Wynn – present

Alderwoman Jackie Jackson-Westhoff - present

Alderman David Schmidt – present

Alderman Christopher Jacobsen – present

Aldermen Robert Boehmer – present


City Attorney Matt Fairless

City Clerk Becky McCollum THD-Robert Thieman

City Engineer Tom Rothermich THD-Gabe DuBois

P&Z Commission members: Jim Brown & Gary Eldridge


The August 2015 Board of Aldermen meeting was called to order at 6:00 p.m.
1st Item: Pledge of Allegiance
2nd Item: Meeting called to order, roll call, approval of agenda with changes
Mayor Doug Wynn called the meeting to order. Alderman Schmidt made a motion to approve the agenda with changes, moving agenda item #4 (Street Creep) into Privileged Communications, and a new item within #2 (Granthem Estates) for Privileged Communications and adding a new Item, after item #2, for DSD District. Alderman Jackson-Westhoff seconded the motion approving the agenda with those changes. The city clerk reports 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
New Item - DSD-Downtown Special District

Town Center Concept


At Alderman Schmidt’s invitation, the 2 engineers from THD proposed a project to the Board which would design a concept plan for Town Center in the DSD and present a grid of streets for a future guide of the vision/design for the Downtown Special District in its entirety. The theme of a Town Center concept with a walkable neighborhood and new “urbanist centers” is a very popular concept for cities now. After the presentation and several questions from the Board members, the Board thanked the 2 engineers and suggested further discussion involving all property owners concerned at a future point in time. The 2 engineers from the THD firm left the meeting.
In connection with the discussion of the DSD, the City Attorney circulated to the Board proposed changes to the DSD based on discussions at the last Board meeting. A copy of the proposed changes are made a part of the record. After discussion, Alderman Jacobsen moved to initiate the proposed changes as amendments to the Zoning Code, Alderman Schmidt seconded the motion. The city clerk reports 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
3rd Item: Grantham Estates
Discussion began with Attorney Matt Fairless stating a concept had been presented to the Board in September 2014. That proposal involved 26 homes, and a layout using the northeast corner of the property. The more recent proposal (not yet formally submitted to the City) involves a lesser number of homes (22), with smaller lots, a different street layout, and does not include development of the northeast corner. The City Engineer offered that a topographical study has since been performed and the northeast corner has significant grade/elevation issues and involves the crossing of a water drainage ditch, explaining why the layout is different.
Questions were asked by the 2 attending P&Z members about the use of a PUD, for developing Grantham Estates on the acreage.
The City Attorney requested the Board go into closed session for privileged communications and a motion was made by Alderman Jacobsen and seconded by Alderman Schmidt to enter into closed session for privileged communications, § 610.021(1), RSMo. A roll call vote was taken:
Alderman Boehmer: Yes.

Alderman Jackson-Westhoff: Yes

Alderman Schmidt: Yes.

Alderman Jacobsen: Yes.


Motion carried.
7:18 p.m. Return to regular session.
4th Item: Street Creep Issue- Flint Hill Country Estates
City Engineer Tom Rothermich began discussion outlining the definition of “street creep” and discussed his review of the streets at issue and driveways at issue. Tom Rothermich shared with the Board and Mayor photographs he had taken of the driveways and streets.
The matter was directed to be referred to the City’s insurer for investigation.
5th Item:
City Attorney Matt Fairless and Board President Chris Jacobsen reported on the meeting they had with City of Wentzville representatives regarding the Treatment Agreement. The Meeting was held on continues to work on a draft of the Wentzville Agreement, Bill 2015-01 with the City of Wentzville after being contacted by the new Wentzville City Attorney.
6th Item: Closed Session- Privileged Communications – moved to earlier in the meeting.

7th Item: Adjournment


There being no further business to discuss, Alderman Schmidt made a motion to adjourn at 8:13 p.m. Alderman Jackson-Westhoff seconded the motion. The city clerk reports 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried. Meeting adjourned.
Meeting minutes completed by City Attorney Matt Fairless

At the request City Clerk Rebecca McCollum



Received by City Clerk from Hazelwood Weber office on 8-25-15

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