Approved 5/4/2015 Hamilton Township Board of Supervisor’s



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Approved 5/4/2015

Hamilton Township Board of Supervisor’s

Regular Meeting Minutes

Monday, April 6, 2015
CALL TO ORDER:
Meeting was called to order at 7:05 pm by Chairman, Stephanie A. Egger.
Stephanie A. Egger led the meeting in the Pledge of Allegiance to the Flag.
Supervisors present were Stephanie A. Egger, Timothy D. Beard III and Ron L. Weidner. Also present were Solicitor, Ronald Tomasko, from the firm of JSDC Law Offices; Township Engineer, Chad Clabaugh, PE from C. S. Davidson, Inc.; Roadmaster, Jay Livingston and Secretary, Deborah Brogan.
Stephanie A. Egger asked if anyone was using a recording device to record this meeting. No one was using recorder.
APPROVAL OF MINUTES:
Stephanie A. Egger asked if the Supervisors had reviewed the minutes from the March 2, 2015 Supervisor’s Meeting. Response was affirmative. Timothy D. Beard III made a motion to approve the minutes as submitted. Ron L. Weidner second the motion. Motion carried.
PUBLIC COMMENTS: Public comments addressing the agenda items. There were no comments.
OLD BUSINESS:
1. SPCA Collection: Stephanie A. Egger stated that we continue to collect items for the Adams County SPCA for the care of the animals at the shelter.
2. Stephanie A. Egger stated that the Township continues to collect glossy paper magazines, the glossy newspaper inserts, etc. for the Ronald McDonald House.
NEW BUSINESS:
1. State Police: Stephanie A. Egger stated that the report for March was received. In March there were 19 incidents in Hamilton Township; 6 criminal, 3 collisions and 10 service calls.

2. Liberty Fire Co. No. 11: Stephanie A. Egger stated that we have received the reports for February and March. In February and March they had one (1) call each month in Hamilton Township.


3. United Hook & Ladder Co. No. 33: Stephanie A. Egger stated that the reports for February and March were received. In February they had 35 incident calls, 3 were in Hamilton Township. In March they had 128 incident calls, 6 were in Hamilton Township.
4. Kevin Moul stated that notice has been sent to the Township from the United Hook & Ladder #33 EMS, stating that the Board of Directors of the newly formed Adams Regional EMS has formed a new entity with the merger of the Gettysburg Fire Department and United Hook & Ladder #33 EMS resources to form this cooperative joiner. The members of both of these departments voted unanimously in January to pool their EMS resources to form this cooperative ALS/BLS joiner. This joiner will serve the residents of 14 municipalities. Fire service provided by the departments is not affected by the EMS merger.
Kevin Moul stated that they received startup funding from Mt. Pleasant Township. The new organization will go live in June; but we should not see much change in our area.
Ron L. Weidner asked about the Ambulance Club that some of us have joined. Kevin Moul stated that they are looking into reciprocation in keeping this service. Kevin Moul will keep us informed.
4. Hampton Fire Co. No. 10: Mike Thomas was present for Hampton Fire Co. Mike presented the report for February. They had a total of 31 incidents, 2 were in Hamilton Township.
RECOGNITION: Stephanie A. Egger stated that at this time we would like to take a moment to recognize Melody Aspers for her dedicated service in reporting to Hanover Evening Sun for the Township. Being a loyal resident and a reporter were sometimes difficult, but we want her to know that we appreciate her faithfulness and honesty in her reporting. Stephanie A. Egger presented her with a letter and certificate from the township and a bouquet of flowers. Melody thanked us and said that she was truly touched by our praise.
PUBLIC HEARING: Recessed at 7:30 pm
Stephanie A. Egger stated that at this time we will recess the regular meeting to hold a public hearing for the adoption of Ordinance #2015-134 titled “Slaughter.”
Stephanie A. Egger read the Ordinance. Stephanie A. Egger then asked if there were any questions.
Perry Trimmer, Hampton Fire Co., asked what brought this on. Stephanie A. Egger stated that they are just trying to stay pro-active as the township grows.
Timothy D. Beard III stated that the Planning Commission worked very hard on this ordinance.
Chad Clabaugh stated that Adams County Planning & Development had a large role in this project.
Ronald Tomasko, Attorney, stated that he went over the ordinance and can find no fault with the ordinance.
Timothy D. Beard III made a motion to accept the ordinance as written, ordinance shall be adopted immediately. Ron L. Weidner second the motion. Motion carried. Ronald Tomasko, Attorney, will take care of sending the ordinance to the Law Library.
Regular Meeting resumed at 7:40 pm.

5. Resolution #2015-48: The Chairman stated that action needs to be taken to adopt this County Hazard Mitigation Plan as submitted by Dept. of Emergency Services. Ron L. Weidner made a motion to adopt the plan as submitted. Timothy D. Beard III second the motion. Motion passed by unanimous vote.


6. Resolution #2015-49 Transfer of funds: Stephanie A. Egger stated that action needs to be taken to approve this resolution to transfer funds from the ACNB General Money Market Fund to the ACNB General Fund Excess Trust Fund. Stephanie A. Egger stated that the amount to be transferred is $175,000. Timothy D. Beard III made a motion to approve making the transfer. Ron L. Weidner second the motion. Motion passed by unanimous vote.
7. Request for Stone Bid: The Chairman stated that we have received a request from Jay Livingston asking for approval of his bid request for Stone and Anti-Skid. Jay Livingston presented a listing of what is needed. Timothy D. Beard III made a motion to approve the bid request. Ron L. Weidner second the motion. Motion carried.
8. Comcast: Stephanie A. Egger stated that we received notice from Comcast that effective April 19, 2015, due to changing costs, home installation prices will be changing. A flyer is posted on the bulletin board.
9. PA State Police Notice: Stephanie A. Egger stated that we have received a Community Awareness Bulletin concerning vehicle break-ins from the PA State Police. The bulletin informs the public of what they can do to prevent this from happening to them. A copy of the bulletin is posted on the bulletin board.
10. Fair Housing Notice: Stephanie A. Egger stated that we received a notice from Adams County Planning & Development concerning conformance with the Fair Housing Act. The notice gives an outline of items addressed in the Fair Housing Act. Anne Thomas has been designated as the Discrimination Complaint Officer. The flyer is posted on the bulletin board.
11. The Chairman stated that action needs to be taken to approve Resolution #2015-50 which states the Township’s intention of changing our third party agency for Building Code Official, the Uniform Construction Code Inspection Official and the Zoning Official for the Township. The township wishes to go with PA Municipal Code Alliance (PMCA). Our agreement with CCIS is not exclusive, we can send the required 90-day letter to them and immediately go with PMCA, according to Ronald Tomasko, Township Attorney. Timothy D. Beard III stated that we should stay with the personnel with whom we have a good working relationship. The Chairman stated that the fee schedule they submitted is similar to our current fee schedule. Stephanie A. Egger stated that most of CCIS employees have left and now work with PMCA, including Dale Gettel. Ron L. Weidner is in agreement. Ron L. Weidner made a motion to approve Resolution 2015-50 and switch to PMCA, also approving the fee schedule and sending a 90-day letter to CCIS. Timothy D. Beard III second the motion. Motion carried.
12. Ken Young – “Ground Truth:” Mr. Young has requested to address the Board of Supervisors. Mr. Young presented a large packet of information to the Board. He is asking the Board of Supervisors to support his request to the ACNB property owners to give him the house at the corner of Rte. 194 N and Beaver Street. Mr. Young stated that he would like to see the house become part of the Rail Trail. Mr. Young quoted from a copy of the Zoning Hearing minutes for the East Berlin Dollar General. The minutes stated that the builder told him he could have the building if he moved it within thirty days. The property is now owned by ACNB. After further discussion by Mr. Young, he asked to be placed on the agenda for the next Board meeting.
Stephanie A. Egger asked if there was any other business to come before the Board of Supervisors. There was none.
PLANNING COMMISSION RECOMMENDATIONS AND STATUS OF

ACTIVE PLANS:


  1. Kevin Moul Stormwater Mgmt. Plan: Stephanie A. Egger stated that we have received a recommendation from the Planning Commission that the Board approve the Stormwater Mgmt. Plan for the Kevin Moul property. (491 Rt. 194 N., Abbottstown, PA 17301) The plan was presented for signature. Ron L. Weidner made a motion to approve the revised plan. Timothy D. Beard III second the motion. Motion carried.




  1. Donna Bernine: Stephanie A. Egger stated that we have received a recommendation from the Planning Commission recommending that the Board grant the waiver of the Public Improvement Security for this proposed Riding Stable Project. Property is located at 3885 Carlisle Pike, New Oxford, PA 17350. Stephanie A. Egger stated that we have not received a waiver application or fee from Ms. Bernini. Timothy D. Beard III made a motion to table this request. Ron L. Weidner second the motion. Motion passed by unanimous vote.


COMMITTEE & DEPARTMENT REPORTS:
1. East Berlin Area Community Center (EBACC) Stephanie A. Egger stated that no report was received. However, we did receive the latest bulletin which is posted on the bulletin board.
2. Abbottstown Paradise Joint Sewer Authority Kevin Moul stated that everything is running smoothly. They are in the process of replacing some meters.
3. Parks and Recreation Board No report was received, there was no meeting in March.


  1. Road Master’s Report – Jay Livingston stated that they have taken the plows and spreaders off the trucks. Jay Livingston said that they want to make the best use of the monies they have available. They are assessing the roads Beaver St, Protectory Rd, and Jacobs Mill are the most in need. Ron L. Weidner mentioned the two bridges that need work. The bridge at Protectory Rd should be closed. Jay Livingston stated that they have a lot of projects that need to be addressed, but he is working with limited funds. Jay stated that they have a sink hole at Cherry Ln and Brough Rd. Columbia Gas is sending someone to fix the sink hole that they caused.

5. COG Report – Jay Livingston stated that at the last meeting they spoke about the Hazard Mitigation Plan that we approved this evening. They talked about the EMS merger. Next month Rusty Ryan will be there to talk about MS4.


6. East Berlin Joint Authority Report – Ron L. Weidner stated that everything is running smoothly. They had to do a report with Susquehanna Valley River Basin, which was costly.
7. Finance Committee Report The next Finance Committee meeting will meet on April 27, 2015. Brian Campbell stated that he has been watching the monthly Profit & Loss and everything looks really good.
8. East Berlin Library Brian Campbell stated that their building loan was approved and they should start construction this year.
Engineer’s Report – Chad Clabaugh; Township Engineer, from C.S. Davidson; Chad presented his report to the Board.

  1. William & Beverly Smith Plan: A meeting was held between the developer’s surveyor and C. S. Davidson on 3/30/15 to discuss the comments. A revised plan is forthcoming.

  2. Pembroke Pointe Riding Stable: A revised plan is forthcoming.

  3. Kevin Moul: C. S. Davidson reviewed the revised plan dated 2/15/15 and issued a letter dated 3/10/15 which stated that all comments have been addressed and provided instructions for filing.

  4. New Oxford Dollar General: The glaring light issue has been resolved. Also, C. S. Davidson sent an email to the developer and discussed a potential future issue with the sidewalk slope.

  5. Cedar Ridge: C. S. Davidson reviewed the history of security bond reductions and prepared a spreadsheet which summarized our records. C. S. Davidson attended a meeting with township staff to compare notes on current bond amounts and to discuss potential of street dedications in 2015.

  6. The Township expansion survey is done. A Land Development Plan will be prepared for the next meeting.

  7. Rusty Ryan will be holding a workshop on April 22nd to discuss MS4. Chad Clabaugh stated that he would help the township through it when the time comes. Ron L. Weidner & Dale Gettel are scheduled to attend the workshop.


Solicitor’s Report – Ronald Tomasko, Attorney from the firm of JSDC Law Offices; presented his report to the Board members.

  • Ronald Tomasko, Attorney, stated that the PA Supreme Court has denied the Township’s Petition for allowance of appeal from adverse ruling by Commonwealth Court on tapping fee issue with Cross Keys Diner/Hensco. Ronald Tomasko understands Attorney Brown will be filing a Motion for Summary Judgement on the remaining counts of the “Civil Rights” case pending in Adams County. The Board will need to decide whether to move forward with an action to recover the costs associated with Cross Keys Diner/Hensco increased EDU usage.

  • David Lease: Solicitor Ronald Tomasko continues to monitor compliance with Court Orders and a settlement agreement precluding occupancy of certain living units on the property.

  • 94 Motors: Due to an agreement in court, on-site inspections are being made by Dale Gettel & Clem Malot to bring the property into compliance.

  • Solicitor, Ronald Tomasko, continues to work on the filing and follow-up of several municipal liens.


Zoning Officer’s Report – Stephanie A. Egger presented the Zoning Officer’s report. Dale Gettel, Commonwealth Code Inspection Services, issued seven (7) permits. There were no violations or complaints.
MOTION TO PAY THE BILLS:
Stephanie A. Egger presented the Board with a listing of the March 2015 bills to be approved for: General Fund $41,558.12 and Route 94 Sewer Fund $2,667.23. Ron L. Weidner made a motion to approve the bills as submitted. Timothy D. Beard III second the motion. Motion passed by unanimous vote.
PUBLIC COMMENT: There were none.
SUPERVISOR COMMENTS:
Ron: Thank you for coming.

Tim: Thank you for coming.
Steph: Thank you for coming.
Meeting Announcements:
Next Parks & Rec Committee Meeting – Tuesday, April 14th @ 7:00 pm

Next Planning Commission Meeting – Tuesday, April 21st @ 7:00 pm

Next Finance Committee Meeting – Monday, April 27th @ 6:30 pm

Board of Supervisors Regular Meeting – Monday, May 4th @ 7:00 pm
ADJOURNMENT:
Having nothing further to discuss, Ron L. Weidner made a motion to adjourn at 8:35 pm. Timothy D. Beard III second the motion. Meeting adjourned at 8:10 pm
Minutes taken and transcribed by:

________________________________________

Deborah A. Brogan

Secretary Hamilton Township






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